Close The Books And Build Reports

Start With Reconciliation

Open Reconciliation from the client book when transaction review is done and an account needs to tie to a statement. Choose the account, confirm statement dates and balances, clear statement rows, resolve any difference, then save the reconciliation report only when the difference is zero.

Set Statement Context

Before starting reconciliation, confirm the account, last four digits, opening balance, statement ending date, and ending balance. The prior ending balance should make sense against the last saved reconciliation or ledger state.

Clear Payments And Deposits

Review checks, payments, deposits, and credits against the source statement. Use search, pagination, and row checkboxes to find missing or extra items.

Review Journals

After reconciliations are complete, inspect journal entries before locking the period. Review dates, accounts, debits, credits, memo context, recurring entries, and adjusting entries.

Lock Or Close The Period

Lock the period only after reconciliation reports and journal review are complete. A locked period should protect finalized books from accidental changes.

Run Reports

Use Reports for Profit and Loss, Balance Sheet, Trial Balance, General Ledger, AJE report, account/vendor reports, and custom reports. Set the period and report controls before exporting or sharing.

Build A Client Report Package

Use Client Reports when the client needs a repeatable package. Create or choose a template, include the required reports, review the package, then save, export, or publish.

Recommended Close Order

1. Review and post transactions.
2. Handle operational accounting records: A/P, A/R, fixed assets, mileage, and recurring entries.
3. Reconcile statement accounts and save reports.
4. Review journals and make adjusting entries.
5. Lock the period.
6. Export financial reports or build a client report package.